Formation Pictures Pty Ltd ABN 14 642 284 053 (“Formation Pictures,” “we,” “our,” or “us”) is committed to protecting your personal information in line with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
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This Privacy Policy explains how we collect, use, and safeguard your information when you interact with our website, projects, and services.
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By sharing your personal information with us, you consent to its collection, use, and disclosure as outlined in this policy.
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1. Information We Collect
We may collect personal information when you:
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Contact us by phone, email, or through our website.
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Subscribe to our newsletters or mailing lists.
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Engage with us on productions or request our services.
This may include your name, email address, phone number, company details, and any additional information you choose to provide.
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2. How We Collect Information
We may collect personal information:
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Directly from you (in person, by phone, email, website forms, or during production).
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Through your submissions (e.g. CVs, portfolios, proposals, or creative content).
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From third parties, such as talent agents, recruiters, service providers, production partners, insurers, or publicly available sources.
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From your interactions with our website and social media platforms, including via cookies and analytics.
Where we receive information about you from a third party, we handle it in line with this policy. If the information is not required, we will take reasonable steps to delete or de-identify it.
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3. How We Use and Disclose Information
We use personal information to:
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Respond to enquiries and provide services.
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Manage productions and communicate with cast, crew, partners, and clients.
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Consider applications for roles, employment, or collaborations.
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Administer contracts, payments, insurance, and compliance obligations.
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Send updates or marketing communications (only if you opt in).
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Meet legal, regulatory, and reporting requirements.
We may disclose personal information to:
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Our employees, contractors, and service providers who support our productions or business.
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Insurers, auditors, professional advisers, and relevant funding bodies.
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Investors, co-production partners, broadcasters, and distributors involved in our projects.
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Agencies or organisations with approval or oversight rights in relation to productions.
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Regulators or government agencies where disclosure is required by law.
We will not sell or rent your personal information.
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4. Overseas Disclosure
Some of our service providers, collaborators, and partners may be located outside Australia (for example, in the USA, UK, Europe, or Asia). Where personal information is transferred overseas, we will take reasonable steps to ensure that the recipient handles it in accordance with the APPs.
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5. Data Security and Retention
We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification, or disclosure.
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Information may be stored electronically (including in cloud systems that may be hosted overseas) or in secure hard copy. Access is restricted to authorised personnel only.
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We aim to ensure personal information is accurate, up to date, and complete. When we no longer need the information for the purpose it was collected, we will take reasonable steps to securely destroy or de-identify it, unless we are required by law to retain it.
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6. Cookies and Analytics
Our website may use cookies and analytics tools to monitor traffic, improve functionality, and understand visitor behaviour. These tools may collect anonymous information such as IP addresses, browser types, and usage patterns.
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You can disable cookies through your browser settings, but some features of our website may not function properly without them.
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7. Copyright and Intellectual Property
The images, videos, text, designs, and creative materials on this website are provided to showcase the work and capabilities of Formation Pictures.
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While we have contributed to the projects displayed, ownership of the final works remains with their respective rights holders.
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All materials are protected by copyright and may not be reproduced, distributed, or otherwise used without written permission from Formation Pictures and, where relevant, the rights holder.
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8. Access, Corrections, and Your Rights
You have the right to request access to personal information we hold about you and to ask for corrections if it is inaccurate, incomplete, or out of date.
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We will respond to such requests within a reasonable time. In some cases, we may charge a fee to cover the cost of retrieving and supplying the information.
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9. Complaints
If you have a query or complaint about how your personal information has been handled, please contact us using the details below. We will investigate and respond within a reasonable timeframe.
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If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC):
www.oaic.gov.au
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10. Updates to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website. Continued use of our services after changes are made indicates your acceptance of the updated policy.
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11. Contact Us
If you have questions, requests, or concerns about this Privacy Policy, please contact us at:
Formation Pictures Pty Ltd
Email: hello@formationpictures.com